NHIF / SHA Integrated
KDPA 2019 Compliant
DHIS2 / KHIS Ready
M-Pesa Patient Billing
HL7 FHIR R4
About Our Healthcare IT Practice

Hospital Management Software Built for
Kenya's Health Sector

Kenya's healthcare system — spanning national referral hospitals, county hospitals, mission hospitals, private hospitals, and community health centres — faces significant IT challenges: paper-based patient records, manual NHIF/SHA claims submission, cash-only billing systems, and fragmented reporting to the Ministry of Health. Digital health systems are now a prerequisite for NHIF/SHA accreditation and MOH facility tier upgrades.

Algosoft Technologies builds hospital management software purpose-built for Kenya — M-Pesa Daraja STK Push for patient billing, NHIF/SHA pre-authorisation and claims management, DHIS2/KHIS automated MOH reporting, HL7 FHIR R4 interoperability for laboratory and referral data exchange, offline-capable systems for rural facilities with limited connectivity, and KDPA 2019-compliant patient health record management for public and private hospitals.

  • M-Pesa Patient Billing — Patients pay consultation fees, pharmacy bills, and deposit for procedures via M-Pesa STK Push — with automatic receipt generation and posting to the patient account.
  • NHIF / SHA Integration — Member eligibility verification, pre-authorisation requests, inpatient and outpatient claim submission, claim status tracking, and reconciliation against SHA capitation payments.
  • DHIS2 / KHIS MOH Reporting — Automated generation and submission of Ministry of Health statistical returns — HMIS 105, 106, and 710 reports — to the Kenya Health Information System (KHIS) via DHIS2 APIs.
150+
Projects Delivered
10+
Years Experience
4.9★
Client Rating
47
Counties Covered
Hospital Management System EMR / EHR M-Pesa Daraja NHIF / SHA DHIS2 / KHIS HL7 FHIR R4 Lab Information System Pharmacy Management KDPA 2019
Fixed-Price, Milestone-Based Projects
Offline-Capable for Rural Facilities
Request a Free Hospital Demo →
Hospital IT Solutions

Healthcare Software Systems We Build
for Hospitals in Kenya

Hospital Management System (HMS)

A comprehensive system for patient registration, OPD queue management, inpatient admissions, ward management, discharge processing, M-Pesa billing, NHIF/SHA claims, pharmacy, laboratory, and MOH reporting — all in one integrated platform.

Electronic Medical Records (EMR/EHR)

Digital patient health records with clinical notes, diagnosis coding (ICD-10), medication orders, allergy alerts, vital signs capture, referral letters, and HL7 FHIR R4 export for interoperability with national health data systems.

Laboratory Information System (LIS)

Sample collection and tracking, test request management from the clinical EMR, result entry and validation, critical value alerts, HL7 results to EMR, lab workload analytics, and reagent stock management.

Pharmacy Management System

Prescription dispensing linked to EMR clinical orders, drug stock management with reorder alerts, expiry tracking, NHIF/SHA drug list compliance, narc/psychotropic register, and patient medication history access.

Patient Mobile App

An Android app for patients to book appointments, receive queue notifications, pay bills via M-Pesa STK Push, view lab results, download discharge summaries, and communicate with the hospital — reducing physical queues and paper receipts.

NHIF / SHA Claims Management

SHA (Social Health Authority) member eligibility verification, pre-authorisation for inpatient admissions, structured claim submission, claim status tracking, rejection management, and capitation fund reconciliation for accredited facilities.

Investment Guide

Hospital Software Development Cost
in Kenya — 4 Investment Tiers

TIER 01

Basic HMS

$15,000+

3–4 months
Patient Registration & OPD M-Pesa Patient Billing (STK Push) Basic NHIF/SHA Eligibility Check Pharmacy Dispensing Module SMS Appointment Reminders Admin & Finance Dashboard

TIER 02

HMS with EMR + Lab

$40,000+

5–7 months
Everything in Tier 01 Electronic Medical Records (EMR) Laboratory Information System (LIS) Inpatient Admissions & Ward Management NHIF/SHA Claims Submission ICD-10 Diagnosis Coding MOH DHIS2/KHIS Reporting

TIER 03

Full HMS + Patient App

$90,000+

7–10 months
Everything in Tier 02 Patient Android Mobile App Radiology (RIS) Module HL7 FHIR R4 Interoperability Theatre Management Module Offline Mode for Rural Facilities Advanced Analytics & Dashboards

TIER 04

Multi-Branch Enterprise HMS

$200,000+

10–16 months
Everything in Tier 03 Multi-Hospital / Multi-Branch Centralised Patient Master Index Insurance & Corporate Billing Telemedicine Integration SHA Capitation & FFS Management Dedicated DevOps & SLA Support
Cost ranges are indicative. Final pricing depends on number of departments, patient volume, integrations required, and offline capability for rural facilities. Request a free itemised quote →
Why Choose Algosoft

Why Hospitals in Kenya Choose
Algosoft Technologies

01

KDPA 2019 Patient Data Protection

Patient health records are among the most sensitive personal data under Kenya's Data Protection Act 2019. We implement data encryption, role-based access control, audit trails, and patient consent management to meet KDPA obligations.

02

NHIF / SHA Integration Experience

SHA (Social Health Authority) integration is complex — member verification, pre-authorisation, claim structuring, and capitation reconciliation each require specific API workflows. We have hands-on experience with Kenya's national health insurance systems.

03

DHIS2 / KHIS MOH Reporting

MOH reporting compliance (HMIS 105, 106, 710) is mandatory for government and mission hospitals. Our HMS generates and submits structured reports to DHIS2/KHIS automatically — removing the manual data entry burden from health records staff.

04

Offline-Capable for Rural Kenya

Many county hospitals and health centres face unreliable internet. Our HMS supports offline operation with local database sync — clinical staff can continue registering patients, recording vitals, and dispensing medications even without connectivity.

05

HL7 FHIR R4 Interoperability

Kenya's digital health ecosystem requires systems to exchange data using international standards. Our platforms implement HL7 FHIR R4 for lab result exchange, referral letters, patient summaries, and integration with the Kenya Health Information Exchange (HIE).

06

Post-Launch Support & SHA Update Maintenance

As SHA evolves its claims processes and DHIS2/KHIS updates its data elements, we keep your hospital system current. Our maintenance plans cover SHA API updates, MOH reporting changes, security patches, and new module additions.

FAQs

IT Solutions for Hospitals in Kenya
Frequently Asked Questions

Algosoft builds Hospital Management Systems (HMS), Electronic Medical Records (EMR/EHR), Laboratory Information Systems (LIS), Pharmacy Management Systems, patient mobile apps, NHIF/SHA claims management, DHIS2/KHIS MOH reporting integration, Theatre Management Modules, Radiology (RIS) modules, and M-Pesa patient billing — all with HL7 FHIR R4 interoperability and KDPA 2019 compliance for Kenya's hospitals.
Yes. We integrate M-Pesa Daraja STK Push for patient billing — patients receive a payment prompt on their phone to pay consultation fees, pharmacy bills, lab fees, or deposit for procedures. Payments auto-reconcile against the patient account and trigger immediate receipt generation and account update. Paybill (C2B) integration is also available for patients who prefer sending via M-Pesa menu.
Yes. Our HMS integrates with the Social Health Authority (SHA) — formerly NHIF — for member eligibility verification using the national ID or SHA number, inpatient and outpatient pre-authorisation requests, structured claim submission in SHA's required format, claim status tracking, rejection management with resubmission, and reconciliation against capitation and fee-for-service payments for accredited facilities.
An Electronic Medical Record (EMR) is a digital system for recording patient health information — clinical notes, diagnoses (ICD-10), medication orders, vitals, allergies, lab results, and referral history. Algosoft builds Kenya-specific EMR systems integrated with M-Pesa billing, NHIF/SHA claims, laboratory, and pharmacy modules — replacing paper-based patient files with structured digital records accessible to authorized clinical staff.
Yes. Our HMS generates and submits Ministry of Health statistical reports — HMIS 105 (outpatient), HMIS 106 (inpatient), and HMIS 710 (service statistics) — automatically to the Kenya Health Information System (KHIS) via DHIS2 APIs. This eliminates manual data entry for health records officers and ensures accurate, timely MOH reporting for government and mission health facilities.
Hospital software costs in Kenya range from $15,000 for a basic HMS (OPD + M-Pesa billing + pharmacy) to $40,000+ for a full HMS with EMR and laboratory to $90,000+ for a comprehensive system with patient app and DHIS2 reporting. Multi-branch enterprise systems start at $200,000+. Final cost depends on the number of hospital departments, patient volume, integrations, and offline requirements.
Yes. Patient health records are classified as sensitive personal data under Kenya's Data Protection Act 2019 (KDPA 2019). Our HMS implements role-based access control (only authorised clinical staff can view patient records), AES-256 database encryption, comprehensive audit trail logging, patient consent management, data retention policies, and breach notification procedures aligned with KDPA and the Office of the Data Protection Commissioner (ODPC) guidelines.
Yes. We build offline-capable HMS deployments for county hospitals and health centres in low-connectivity areas. Clinical operations — patient registration, OPD consultations, vitals recording, pharmacy dispensing, and billing — continue on a local database when internet is unavailable. Data synchronises automatically with the central server when connectivity is restored, ensuring continuity of care without disruption to health services.
Kenya's Hospital IT Partner

Ready to Digitalise Your Hospital?

From basic OPD management with M-Pesa billing to full enterprise hospital systems with EMR, lab, SHA claims, and DHIS2 reporting — Algosoft Technologies delivers KDPA-compliant, NHIF/SHA-integrated healthcare software for hospitals across Kenya's 47 counties.

Request a Free Hospital Demo View Our Projects

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