HL7 FHIR R4 Standard
DHIS2 KHIS Integration
NHIF / SHA Claims Ready
ICD-10 / SNOMED CT Coding
KDPA 2019 Compliant
About Our EMR / EHR Practice

EMR and EHR Software Built
for Kenya's Health Information Ecosystem

Kenya's health information landscape is led by the Ministry of Health's DHIS2 national HMIS (KHIS), a growing push for HL7 FHIR interoperability through the Kenya Health Information Systems programme, and NHIF/SHA as the dominant payer requiring electronic claims. International off-the-shelf EMR systems — Epic, Cerner, OpenMRS — are either prohibitively expensive or insufficiently configured for Kenya's specific coding, reporting, and payment requirements.

Algosoft Technologies builds custom EMR and EHR systems for Kenya's public and private health sector — from a basic patient record for a Level 2 dispensary to a fully integrated multi-speciality EHR with DHIS2 programme tracking, OpenMRS extension capability, and HL7 FHIR API for health information exchange across facilities.

  • Offline-First for Remote Facilities — Full EMR functionality without internet — SQLite local database syncs to the central server when connectivity is available. Suitable for Level 2 dispensaries, rural health centres, and mobile clinics. Conflict resolution handles concurrent offline updates across multiple facilities.
  • DHIS2 National Reporting Integration — All routine health information reports generated automatically from EMR data (HMIS 105, HMIS 515, ART, MCH, TB, immunisation) and pushed to Kenya's national DHIS2 (KHIS) via API. Eliminates dual data entry and reduces monthly reporting burden by 8–15 hours per facility.
  • HL7 FHIR R4 Interoperability — RESTful FHIR R4 API exposes Patient, Encounter, Observation, MedicationRequest, Condition, and DiagnosticReport resources — enabling health information exchange with any FHIR-compliant system in Kenya's evolving national HIE infrastructure.
150+Projects Delivered
10+Years Experience
4.9★Client Rating
HL7FHIR R4
HL7 FHIR R4 DHIS2 / KHIS ICD-10 NHIF / SHA OpenMRS KDPA 2019 Offline SQLite
4.9★Clutch Rating
150+Projects
10+ YrsExperience
★★★★★Clutch · 4.9 / 5
Core Features

EMR / EHR Core Features
Delivered by Algosoft in Kenya

Longitudinal Patient Record

Unique patient identifier linked to national ID or Huduma Namba — complete longitudinal record across all encounters, diagnoses, medications, allergies, immunisations, lab results, and clinical notes. Shared across facilities in the health network via HL7 FHIR API.

Clinical Consultation Workflow

Structured SOAP notes — Subjective, Objective, Assessment, Plan — vital signs, ICD-10 diagnosis coding, medication orders linked to pharmacy, investigation orders linked to lab, and referral generation. Templates configurable per speciality (ART, MCH, TB, chronic disease).

Clinical Decision Support (CDS)

Alerts at the point of care — drug-drug interactions, allergy contraindications, paediatric dosing checks, PMTCT protocol reminders for pregnant HIV-positive patients, and overdue investigation alerts. Evidence-based alerts configurable by the medical team to reduce alert fatigue.

Programme Modules (ART, MCH, TB)

Dedicated workflows for Kenya's major health programmes — ART (viral load scheduling, WHO staging, ARV history, NASCOP summary), MCH (ANC visit schedule, partograph, PMTCT), and TB (treatment initiation, directly observed therapy tracking, sputum conversion monitoring, TIBU integration).

Lab & Radiology Integration

Electronic investigation orders from EMR to LIS or RIS — results returned electronically to the patient's record. Critical value alerts to the ordering clinician via SMS. Historical result trends in graph format. HL7 v2.x ORU messaging for lab analyser interfaces.

Offline-First & DHIS2 Reporting

Full offline functionality with SQLite — sync on any network when available. All MOH routine health reports (HMIS 105, HMIS 515, ART, MCH, immunisation) generated from clinical data and pushed to KHIS via DHIS2 API, eliminating manual tally-sheet compilation at the facility.

Investment Guide

EMR / EHR Investment
Tiers for Kenya

TIER 01

Level 2–3 Facility EMR

$18,000+

2–4 months
Patient register & OPD EMR ICD-10 diagnosis coding Medication order & e-prescription MOH tally & HMIS 105 report Offline-first SQLite KDPA 2019 encryption

TIER 02

District Hospital EMR

$45,000+

4–7 months
Full OPD + IPD EMR Lab & pharmacy integration Programme modules (ART, MCH, TB) DHIS2 automated KHIS reporting NHIF / SHA full claims Clinical decision support alerts

TIER 03

County Referral EHR

$90,000+

7–12 months
Multi-speciality EHR HL7 FHIR R4 API PACS / imaging result integration HL7 lab analyser interfaces Medication administration record (MAR) Theatre & anaesthesia records

TIER 04

National / Multi-Facility EHR

$180,000+

12–18 months
National-scale EHR network Master Patient Index (MPI) Health Information Exchange (HIE) OpenMRS module extension option MOH programme all modules ICT Authority interoperability

Note: All EMR/EHR quotations are fixed-price after a requirements scoping session. Contact Algosoft for a detailed proposal aligned with your facility level and MOH reporting requirements.

Why Algosoft

Why Algosoft for EMR / EHR
Software Development in Kenya?

01

Kenya MOH Reporting Expertise

We understand every MOH data element in Kenya's DHIS2 national instance (KHIS) — HMIS 105, HMIS 515, ART programme forms, MCH registers, TB treatment cards, immunisation tallies, and disease surveillance reports. Our EMR generates these reports from structured clinical data, not manual tally sheets.

02

Offline-First Design Philosophy

We test our EMR at Level 2 dispensaries in rural Kenya — where connectivity may be absent for days. Offline-first is not an afterthought; it is the primary architecture. SQLite encrypted local storage, intelligent sync, and conflict resolution are core features, not optional add-ons.

03

NHIF / SHA Transition Support

Our claims module is being continuously updated to align with SHA's evolving benefit package specifications under the Social Health Insurance Act 2023. We monitor SHA IT releases and update client systems without requiring new project procurement — essential as Kenya's insurance landscape changes.

04

OpenMRS Extension Capability

For facilities already on OpenMRS, we build custom modules extending OpenMRS's core with Kenya-specific clinical forms, NHIF/SHA billing integration, DHIS2 direct push, and offline mobile client — avoiding a complete system replacement while adding the functionality standard OpenMRS doesn't provide.

05

Clinician-First Interface Design

Our EMR interfaces are designed for rapid data entry during busy OPD sessions — not for IT administrators. Role-specific screens, keyboard shortcuts, and smart defaults based on common clinical scenarios mean clinicians can complete a full consultation note in under 3 minutes without training overload.

06

Paper-to-EMR Migration Support

We provide structured data migration for active patients — data clerks enter historical summaries during the training period, and new patients register directly in the EMR from go-live. We design the migration programme to fit your facility's capacity and patient volume. Discuss your migration.

FAQs

EMR / EHR Software Kenya —
Frequently Asked Questions

Yes. Offline-first design is a core requirement. Our EMR uses SQLite local database storage — clinicians enter patient records, diagnoses, and medication orders without any internet connection. When connectivity is available (even briefly via 2G or a data bundle), the system syncs all pending records to the central server. A facility in-charge sees their facility's data immediately; the county health team sees aggregated data after sync. Conflict resolution handles cases where the same patient is updated offline at multiple points before sync.
Yes. DHIS2 integration is a standard feature. The EMR maps clinical encounter data to all standard MOH reporting datasets — HMIS 105, HMIS 515, ART, MCH, TB, immunisation, and disease surveillance. Reports are pushed to Kenya's national DHIS2 (KHIS) via the DHIS2 API or exported as spreadsheets for manual upload. This eliminates the dual data entry burden where clinicians document in the EMR and then repeat the same data into DHIS2's web data entry tool.
An EMR is a facility-level digital patient record — it captures clinical encounters within a single health facility. An EHR extends this to be patient-centred and interoperable — the patient's record is shareable across facilities via a Health Information Exchange (HIE) or HL7 FHIR API. In Kenya, most county hospitals need a robust EMR first; national government facilities and hospital networks benefit from EHR with FHIR interoperability aligned to the Ministry of Health's Kenya HIE programme.
Our EHR exposes a HL7 FHIR R4 RESTful API covering Patient, Encounter, Condition, Observation, MedicationRequest, DiagnosticReport, and Immunization resources. For lab analysers, we use HL7 v2.x ORU messaging. ICD-10-CM for diagnosis coding and LOINC for lab observations ensure semantic interoperability with Kenya's developing national HIE infrastructure and any future OpenHIE-compliant systems the MOH deploys.
We follow a phased approach. Active patients seen in the last 6–12 months are prioritised for retrospective data entry by data clerks during the training period — historical diagnoses, chronic medications, allergy list, and programme enrolment status. New patients from go-live are registered directly in the EMR. Complete historical records are archived. For facilities with large patient volumes, we design a structured data entry programme with quality checks. The migration programme is designed to fit within your facility's staff capacity.
Go Paperless

Kenya's EMR / EHR Software Development Partner

Offline-first EMR, DHIS2 KHIS integration, NHIF/SHA claims, HL7 FHIR interoperability, and KDPA 2019 patient data protection — built for Kenya's health facilities from Level 2 dispensaries to national referral hospitals.

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