GPS Fleet Tracking
M-Pesa Freight Payments
Real-Time Delivery Tracking
KRA ETR Compliant
KDPA 2019 Compliant
About Our Logistics IT Practice

Logistics Software Built for
Kenya's Transport & Freight Sector

Kenya is East Africa's logistics hub — anchored by the Port of Mombasa (East Africa's busiest port), the Standard Gauge Railway (SGR) connecting Mombasa to Nairobi and Naivasha, and the Northern Corridor serving Uganda, Rwanda, DRC, South Sudan, and Burundi. The logistics sector spans road freight, clearing and forwarding, courier and last-mile delivery, cold chain, and warehouse and distribution companies operating at scale across Kenya and the broader East African Community.

Algosoft Technologies builds custom logistics software for Kenya's transport and freight companies — real-time GPS fleet tracking dashboards for fleet managers and operations teams, last-mile delivery apps with live shipment tracking links for customers, M-Pesa payment collection for freight invoices via Daraja C2B Paybill and STK Push, warehouse management systems for Nairobi and Mombasa distribution centres, and KRA eTIMS-compliant invoicing workflows for tax compliance on freight charges.

  • GPS Fleet Management — Real-time vehicle location on a live map, trip history playback, geofence alerts, driver behaviour monitoring (speeding, harsh braking), vehicle utilisation reports, and preventive maintenance schedules based on mileage — for logistics companies managing fleets from 5 to 500+ vehicles across Kenya.
  • M-Pesa Freight Payment Integration — We integrate M-Pesa Daraja C2B Paybill and STK Push for collecting freight charges, clearing fees, and delivery payments from clients — eliminating cash handling by drivers and reducing payment reconciliation time for finance teams at freight companies.
  • Customer Shipment Tracking Portal — A branded web tracking page and SMS notifications via Africa's Talking that allow your clients to track their shipment status in real time — pickup, in-transit, arrived at depot, out for delivery, delivered — improving customer experience and reducing operations team phone calls.
150+
Projects Delivered
10+
Years Experience
4.9★
Client Rating
47
Counties Covered
Fleet Management System GPS Vehicle Tracking Warehouse Management (WMS) Last-Mile Delivery App M-Pesa Freight Payments Route Optimisation KRA ETR / eTIMS Driver Mobile App KDPA 2019
Fixed-Price, Milestone-Based Projects
Post-Launch Support & Updates
Request a Free Logistics Demo →
Logistics Software Solutions

IT Systems We Build for Logistics
Companies in Kenya

Fleet Management System

Real-time GPS vehicle tracking on a live operations map, trip history and route playback, geofence alerts for restricted zones, driver behaviour monitoring (speeding, idling, harsh acceleration), fuel consumption analysis, preventive maintenance scheduling by mileage, and vehicle utilisation reports for fleet managers.

Warehouse Management System (WMS)

A digital system for managing inbound receiving, put-away, stock location, order picking, packing, and outbound dispatching in logistics and distribution warehouses — with barcode/QR scanning, real-time stock levels, FIFO/FEFO management, bin location mapping, and inventory reconciliation reporting.

Last-Mile Delivery App

A driver-facing Android app for managing daily delivery runs — receiving assigned delivery lists, capturing digital proof of delivery (photo + signature), marking deliveries as completed or failed, navigating to customer addresses, and syncing delivery status updates in real time to the dispatch dashboard and customer tracking portal.

Transportation Management System (TMS)

An end-to-end freight management system for load planning, trip creation, driver and vehicle assignment, route planning with distance and toll cost estimation, freight order tracking from pickup to delivery, proof of delivery management, client invoicing, and KRA eTIMS-compliant tax invoice generation for freight charges.

M-Pesa Freight Payment Platform

We integrate M-Pesa Daraja C2B Paybill for freight invoice payment collection and STK Push for on-demand payment prompts — with automatic posting to client accounts, SMS payment confirmation via Africa's Talking, and a finance dashboard for payment reconciliation, outstanding invoice tracking, and revenue analytics.

Route Optimisation & Fuel Management

Algorithm-based route planning to minimise distance and fuel costs for multi-stop delivery runs, vehicle-to-route assignment based on load capacity, traffic and road condition awareness on Kenya's major corridors (Mombasa–Nairobi, Nairobi–Kampala), and fuel consumption tracking against planned vs. actual fuel usage per trip.

Investment Guide

Logistics Software Development Cost
in Kenya — 4 Investment Tiers

TIER 01

Fleet Tracker

$12,000+

2–3 months
Real-Time GPS Vehicle Tracking Fleet Operations Dashboard Trip History & Route Playback Driver Behaviour Monitoring Basic Fuel Tracking SMS Alerts via Africa's Talking

TIER 02

Full Logistics Platform

$30,000+

3–5 months
Everything in Tier 01 Driver Android App Last-Mile Delivery Tracking Customer Shipment Tracking Portal M-Pesa Freight Payment Collection Digital Proof of Delivery Freight Order & Client Management

TIER 03

WMS + TMS Platform

$70,000+

5–8 months
Everything in Tier 02 Warehouse Management System (WMS) Barcode / QR Scanning Transportation Management System (TMS) Route Optimisation Engine KRA eTIMS-Compliant Invoicing Client & Finance Reporting Portal

TIER 04

Enterprise Logistics ERP

$150,000+

8–14 months
Everything in Tier 03 Multi-Depot & Multi-Country Operations Clearing & Forwarding Module Customs Documentation Management Procurement & Asset Management HR & Payroll for Drivers & Staff Dedicated DevOps & SLA Support
All cost ranges are indicative. Final pricing depends on fleet size, warehouse complexity, number of integrations (GPS hardware, M-Pesa, KRA eTIMS), and custom reporting requirements. Request a free itemised quote →
Why Choose Algosoft

Why Logistics Companies in Kenya
Choose Algosoft Technologies

01

Kenya Logistics Landscape Knowledge

We understand Kenya's logistics infrastructure — Mombasa Port SGR operations, the Northern Corridor to Uganda and Rwanda, Nairobi Inland Container Depots, cross-border routes via Namanga and Busia, NTSA commercial vehicle requirements, and the unique challenges of last-mile delivery in Nairobi's informal settlements and upcountry towns.

02

M-Pesa Freight Payment Expertise

Collecting freight payments in Kenya requires M-Pesa integration — most SME clients pay via M-Pesa rather than bank transfer. We integrate Daraja C2B Paybill for invoice payment collection and STK Push for on-demand payment prompts, with automatic reconciliation against open freight orders to eliminate manual payment matching by your accounts team.

03

Real-Time GPS Tracking Integration

We integrate GPS tracking hardware (Teltonika, Concox, and other popular Kenya market devices) with our fleet management software via GPRS and MQTT protocols — delivering live vehicle positions, speed, ignition status, and geofence breach alerts on a responsive web dashboard accessible from anywhere in Kenya or internationally.

04

Last-Mile Delivery App for Kenya's Market

Last-mile delivery in Nairobi involves complex addressing in areas like Kibera, Mathare, and Eastlands where formal street addresses are absent. Our delivery apps support landmark-based delivery instructions, customer PIN location sharing, M-Pesa cash-on-delivery collection, and flexible delivery status outcomes (delivered, rescheduled, returned).

05

KRA eTIMS Compliant Invoicing

KRA's eTIMS (Electronic Tax Invoice Management System) mandate requires freight companies to issue KRA-validated tax invoices for their services. We integrate KRA eTIMS APIs into our logistics software — ensuring every freight invoice is automatically transmitted to KRA and carries a valid QR code and KRA control unit serial number for tax compliance.

06

Fixed-Price Projects with Post-Launch Support

Logistics operations run 24/7. We build with reliability in mind — robust server infrastructure, uptime monitoring, and a post-launch support plan covering bug fixes, GPS device compatibility updates, M-Pesa Daraja API changes, and KRA eTIMS regulatory updates so your logistics software keeps pace with Kenya's evolving tech environment.

FAQs

IT Solutions for Logistics Companies
Frequently Asked Questions

Algosoft builds fleet management systems with real-time GPS tracking, warehouse management systems (WMS), last-mile delivery apps with driver and customer tracking, transportation management systems (TMS), M-Pesa freight payment collection platforms, route optimisation tools, fuel management systems, and KRA eTIMS-compliant freight invoicing software for logistics and transport companies operating across Kenya.
Yes. We build GPS fleet management platforms that display live vehicle positions on a web dashboard, record trip history with route playback, trigger geofence alerts when vehicles leave designated zones, monitor driver behaviour (speeding, harsh braking, idling), track fuel consumption per vehicle, and schedule preventive maintenance reminders based on mileage or engine hours. We integrate with popular GPS tracking hardware brands available in Kenya's market.
Yes. We integrate M-Pesa Daraja C2B Paybill for clients to pay freight invoices using your company's Paybill number with the invoice number as account reference, and STK Push for sending automated payment prompts directly to a client's phone. Payments post automatically against the correct freight order, your finance team gets a reconciled payment dashboard, and clients receive instant SMS payment confirmation via Africa's Talking.
Yes. We build driver-facing Android delivery apps for managing daily delivery runs with digital proof of delivery (photo and signature capture), and a customer tracking portal showing live delivery status and estimated arrival. We also support Africa's Talking SMS notifications at each delivery milestone (dispatched, out for delivery, delivered). The driver app works in low-connectivity areas in Kenya and supports offline delivery recording that syncs when connectivity returns.
Yes. KRA's eTIMS mandate requires logistics and freight companies to issue KRA-validated electronic tax invoices for all freight services. We integrate KRA eTIMS APIs into your TMS or billing module — so every freight invoice is automatically submitted to KRA's eTIMS system, validated, and stamped with a QR code and control unit serial number before it is sent to your client.
Logistics software costs in Kenya range from $12,000 for a basic GPS fleet tracking system to $30,000+ for a full logistics platform with delivery apps and M-Pesa payments to $70,000+ for a WMS + TMS combination with route optimisation. Enterprise logistics ERP systems start at $150,000+. Final pricing depends on fleet size, number of warehouses, integrations required, and custom reporting needs. Request a free itemised quote.
Yes. Our WMS systems manage inbound goods receiving and put-away, bin and rack location management, stock level tracking in real time, order picking optimisation, packing and labelling, outbound dispatch management, and inventory reconciliation reporting. We support barcode and QR code scanning via Android mobile devices used by warehouse staff — eliminating manual paper picking lists and reducing picking errors in Nairobi and Mombasa distribution centres.
Yes. Our Tier 01 and Tier 02 solutions are specifically designed for small to medium transport companies in Kenya operating fleets of 5 to 50 vehicles. A basic GPS fleet tracker starts at $12,000 and gives you full real-time visibility into your vehicle locations, driver behaviour, and trip history — which is the most common starting point for Kenyan logistics companies looking to move from WhatsApp-based coordination to a proper digital operations system.
Kenya's Logistics IT Partner

Ready to Digitise Your Logistics Operations?

From real-time GPS fleet tracking and M-Pesa freight payment collection to warehouse management and KRA eTIMS-compliant invoicing — Algosoft Technologies builds KDPA-compliant, M-Pesa-native logistics software for transport and freight companies operating across Kenya and East Africa.

Request a Free Logistics Demo View Our Projects

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